CSMS Message: 00-000293

TO: ALL ABI BROKERS.

FROM: HQ FIELD OPERATIONS

SUBJECT : ABI - Reconciliation Preparati

DATE: 03/28/2000

RECONCILIATION INSTRUCTIONS FOR FILERS

A. ABI TRANSMISSION OF HEADER RECORD AND ASSOCIATION FILE

(1) TESTING OF TYPE 09 FILING COORDINATED BY FILER'S ABI CLIENT
REPRESENTATIVE.

(2) ACTIVATION OF FILER TO FILE AT PROCESSING PORT (IF NEEDED) BY
ABI CLIENT REPRESENTATIVE. (IF BROKER DOES NOT HAVE A PERMIT FOR THE
IMPORTER'S DESIGNATED PROCESSING PORT; THE PERMIT REQUIREMENT IS
WAIVED FOR PURPOSES OF FILING THE TYPE 09 RECONCILIATION ENTRY.)

(3) RECONCILIATION TRANSMITTED IN ABI TO PROCESSING PORT AND RECON
TEAM CODE:

PORT PORT CODE RECON. TEAM CODE

BOSTON 0401 1R2
CHAMPLAIN 0712 1R1
DETROIT 3801 3RC
EL PASO 2402 6R3
HOUSTON 5301 6RT
LAREDO 2304 6R2
MIAMI 5201 4R1
MINNEAPOLIS 3501 3R1
NOGALES 2604 6R4
NY/NEWARK 1001 2R1
OTAY MESA 2506 7R1
PHARR 2305 6R5
PORTLAND 2904 7R2

B) DISKETTE/PAPER COMPONENT

(1) SUMMARIZED LINE ITEM DATA SPREADSHEET

(A) TWO COPIES OF LINE ITEM DATA SPREADSHEET MUST BE PROVIDED ON
DISKETTE. SPREADSHEET SHOULD BE SAVED IN GENERIC TEXT-DELIMITED
FORMAT TO ENSURE COMPATIBILITY. THE TYPE '09' ENTRY NUMBER, IMPORTER
NAME AND DATE OF FILING MUST BE ON THE OUTSIDE OF BOTH DISKETTES.
FILERS ARE ALSO ENCOURAGED TO SAVE THE FILE ON EACH DISKETTE IN A
COMMON SPREADSHEET FORMAT.

(B) ONE COPY PROVIDED VIA PAPER PRINTOUT. (LOCAL PROCESSING PORT TEAM
CAN WAIVE THIS, ESPECIALLY FOR A VERY LARGE SPREADSHEET. THE PAPER
COPY IS FOR THE BENEFIT OF THE IMPORT SPECIALIST TEAM(S) REVIEWING
IT.)

(2) PRINTOUT OF THE HEADER RECORD FROM THE RECONCILIATION ENTRY,
SPECIFICALLY IDENTIFYING ENTRY TYPE 09 AND THE RECONCILIATION ENTRY
NUMBER. NO PRINTOUT OF ASSOCIATION FILE IS NEEDED.

(3) A SEPARATE COVER PAGE TO IDENTIFY THE FOLLOWING INFORMATION:

(A) NAME, TELEPHONE AND FAX NUMBER OF A FILER POINT OF CONTACT.
THIS WILL BE HELPFUL FOR RESOLUTION OF TECHNICAL ISSUES.

(B) FILERS ARE ALSO REQUESTED TO INCLUDE ON THE COVER PAGE THE
PRINCIPAL COMMODITY TEAM INVOLVED, EITHER BY TEAM NUMBER OR
DESCRIPTION, (E.G. "ELECTRONICS TEAM) TO ASSIST CUSTOMS WITH INTERNAL
ROUTING. IF MORE THAN ONE TEAM WILL BE INVOLVED, LISTING ONE TEAM
WILL SUFFICE. REMEMBER: THE ACTUAL TRANSMISSIONS WILL BE TO THE
DESIGNATED RECONCILIATION TEAM CODE(S) LISTED ABOVE.

(4) OTHER PAPER DOCUMENTATION:

(A) NAFTA STATEMENTS REQUIRED BY 19 CFR 181 FOR NAFTA CLAIMS

(B) REQUEST FOR EXTENSION OF RECON ENTRY PER 19 CFR 159.12, IF
APPLICABLE.

(C) OTHER INFORMATION PERTINENT TO THE RECONCILIATION ENTRY:

(5) FILERS ARE ENCOURAGED TO SUBMIT THEIR RECONCILIATION DISKETTES
AND DOCUMENTATION IN A FILE FOLDER. DISKETTES SHOULD BE PLACED IN AN
ENVELOPE, AND STAPLED TO THE UPPER LEFT-HAND CORNER OF THE FILE. THE
FORMAT IS NOT REQUIRED, BUT WILL HELP THE RECON DESK IN PROCESSING THE
RECONCILIATION AND HELP TO AVOID LOSS OF PAPERS AND/OR DISKETTES.

C) PAYMENT:

(1) PAYMENT VIA CHECK OR ACH OR STATEMENT (ACH PAYMENT ENCOURAGED
TO ENSURE THAT ALL RECONCILIATIONS ARE PLACED IN ACCEPTED STATUS.)

(2) IF PAYING ON STATEMENT, FILERS ARE ENCOURAGED TO GENERATE A
SEPARATE STATEMENT FOR THE RECONCILIATION(S). RECONCILIATION
ENTRIES SHOULD NOT BE COMBINED WITH OTHER ENTRIES ON A STATEMENT.

(3) CHECK OR COPY OF STATEMENT INCLUDED.

D) ROUTING & ADDRESSES: RECONCILIATION SENT VIA MAIL OR COURIER TO
IMPORTER'S DESIGNATED PROCESSING PORT, "ATTN.: ENTRY BRANCH
RECONCILIATION DESK"

THE ABOVE INSTRUCTIONS WILL AID IN THE TRANSMISSION AND ACCEPTANCE
OF RECONCILIATION ENTRIES. FILERS ARE ENCOURAGED TO NOTE THESE
INSTRUCTIONS AND MAKE THEM AVAILABLE TO ALL EMPLOYEES INVOLVED
IN PREPARING RECONCILIATION ENTRIES.