CSMS Message: 04-001899

TO: ALL ABI FILERS

FROM: OFFICE OF FIELD OPERATIONS

SUBJECT: RLF ENTRY AND STATEMENT PROCEDURES

ATTENTION REMOTE LOCATION FILERS:

YOU ARE REMINDED THAT IF IT IS NECESSARY TO CANCEL AN RLF ENTRY, DO
NOT USE YOUR ABI CAPABILITY TO DELETE THE SUMMARY DATA FROM THE SYSTEM.
DELETING THE DATA REQUIRES CBP TO RE-ADD THE ENTRY TO THE SYSTEM
MANUALLY IN ORDER TO SET THE STATUS TO "CANCELLED". SIMPLY CONTACT
THE PORT TO HAVE THE ENTRY CANCELLED.

ADDITIONALLY, DO NOT DELETE RLF ENTRIES FROM YOUR ACH DAILY STATEMENT.
IT HAS COME TO OUR ATTENTION THAT WHEN A CENSUS WARNING OR A CBP REJECT
MESSAGE IS RECEIVED SOME FILERS ARE CHANGING THE PAYMENT INDICATOR TO
SINGLE PAYMENT (1) WHICH DELETES THE RLF ENTRY FROM THE STATEMENT. THE
PAYMENT TYPE INDICATOR MAY ONLY BE CHANGED TO ONE OF THE FOLLOWING:

2 - IF THE PAYMENTS ARE TO BE BATCHED BY PAYMENT DUE DATE AND ENTRY
FILER CODE
3 - IF THE PAYMENTS ARE TO BE BATCHED BY PAYMENT DUE DATE AND IMPORTER
OF RECORD NUMBER
5 - IF THE PAYMENTS ARE TO BE BATCHED BY PAYMENT DUE DATE AND IMPORTER
OF RECORD NUMBER OF AN IMPORTER WITH SEVERAL SUBDIVISIONS (SUFFIXES)

THE PAYMENT TYPE MAY BE CHANGED TO "1" (SINGLE PAYMENT) FOR AN RLF ENTRY
ONLY AS A CONTINGENCY FOR SYSTEM DOWNTIME, EITHER ON THE PART OF THE
FILER OR THE CUSTOMS SERVICE. SINGLE PAYMENT IS ACCEPTED IF THE RLF
ENTRY SUMMARY IS PRESENTED PRIOR TO THE GENERATION OF THE STATEMENT
WITH AN ATTACHED CHECK REPRESENTING ALL DUTIES, TAXES AND FEES.

BE AWARE THAT A CENSUS WARNING DOES NOT MAKE AN ENTRY INELIGIBLE FOR
RLF. WHEN A CENSUS WARNING IS RECEIVED ON AN RLF ENTRY A REVIEW OF THE
INVOICE DATA IS REQUIRED AS WITH NON-RFL ENTRIES, TO ENSURE ACCURACY.
RLF FILERS ARE NOT REQUIRED TO PRESENT PAPER DOCUMENTS. A CBP REVIEW
WILL RESULT IN EITHER A CENSUS OVERRIDE OR A REJECT MESSAGE TO THE
FILER.

FOR QUESTIONS PLEASE CONTACT JOHN LEONARD, CHIEF, SUMMARY MANAGEMENT,
AT 202-344-2687.

Referenced By

CSMS #04-002223