CSMS Message: 94-000112

TO : ALL ABI BROKERS.

FROM : SUSAN LANDRY

SUBJECT : ENT-QUOTA CENSUS WARNINGS

DATE : 02/02/94

FEBRUARY 2, 1994
4033011

CATEGORY: ENT

TO : REGIONAL DIRECTORS (COMMERCIAL OPERATIONS),
DISTRICT, AREA AND PORT DIRECTORS OF CUSTOMS

FROM : ACTING DIRECTOR, OFFICE OF TRADE OPERATIONS

RE : QUOTA PROCESSING FOR CENSUS WARNINGS

PASS TO : ENTRY OFFICERS, CASHIERS, IMPORT SPECIALISTS,
BROKERS, FILERS, AND OTHER INTERESTED PARTIES

REFERENCE IS MADE TO CUSTOMS DIRECTIVE #099 3550-063 "AUTOMATED
CLEARINGHOUSE FOR PAYMENT OF ABI DAILY STATEMENT (ACH)" DATED
JANUARY 19, 1993. CURRENTLY, QUOTA ENTRIES WITH CENSUS WARNINGS
CANNOT BE PLACED ON STATEMENT WITH PAYMENT VIA ACH.

CUSTOMS HAS DEVELOPED NEW PROCEDURES FOR ADDRESSING CENSUS
WARNINGS ON QUOTA ENTRIES WHICH WILL ALLOW FILERS TO INCLUDE
THESE ENTRIES ON THEIR STATEMENTS. CENSUS WARNINGS WILL NOW BE
HANDLED WHEN THE QUOTA IS PROCESSED. THIS NEW PROCEDURE WILL
ALSO BE APPLICABLE FOR NON-STATEMENT QUOTA ENTRIES IN ABI STATUS.
THIS NEW PROCEDURE IS NOT APPLICABLE ONCE THE ENTRY IS IN CUSTOMS
STATUS.

PRESENTATION

WHEN A QUOTA ENTRY WHICH STILL HAS AN UNRESOLVED CENSUS WARNING
IS PRESENTED TO CUSTOMS, A COVER SHEET IDENTIFYING THE LINE
ITEM(S) AND THE SPECIFIC WARNING MESSAGE(S) MUST BE ATTACHED.
THE IMPORT SPECIALIST TEAM WILL REVIEW THE ENTRY AND ADDRESS ALL
OF THE CENSUS WARNING MESSAGES.

IF IT IS DETERMINED BY THE IMPORT SPECIALIST THAT THE CENSUS
WARNING FOR EACH LINE (WHETHER A QUOTA OR NON-QUOTA LINE) SHOULD
BE OVERRIDDEN, HE/SHE SHALL SO ANNOTATE EACH "CENSUS WARNING"
LINE AND FORWARD THE ENTRY SUMMARY FOR QUOTA PROCESSING.

NOTE: IF A CENSUS WARNING FOR ANY LINE WILL NOT BE
OVERRIDDEN, THE LINE ON THE ENTRY SUMMARY WILL BE SO NOTED
AND THE ENTRY SUMMARY WILL BE REJECTED OR CORRECTED IN
ACCORDANCE WITH CUSTOMS DIRECTIVE 3560-01 - "CENSUS
INTERFACE - PROCESSING PROCEDURES" DATED FEBRUARY 7, 1987.
THE ENTRY SUMMARY WILL NOT BE PROCESSED THROUGH "QSUP".

QUOTA PROCESSING

"QSUP" PROCESSING HAS BEEN CHANGED SO THAT EVERY ABI LINE ITEM
CONTAINING A CENSUS WARNING MESSAGE IS BROUGHT UP, WHETHER THE
LINE IS QUOTA OR NOT, AND THE FOLLOWING MESSAGE APPEARS IN THE
UPPER RIGHT CORNER OF THE "QSUP" SCREEN: **PF7: CENSUS
OVERRIDE**. IF THE IMPORT SPECIALIST HAS INDICATED THE CENSUS
WARNING IS TO BE OVERRIDDEN, PRESS THE PF7 KEY INSTEAD OF THE
"ENTER" KEY AND THE QUOTA WILL BE PROCESSED. IF THIS RESULTS IN
A "QUOTA ACCEPTED" OR "NON-QUOTA CONDITION" STATUS, THE CENSUS
ERROR WILL BE OVERRIDDEN. IF THE QUOTA RESPONSE FOR A LINE ITEM
IS "HELD" OR "REJECTED", FOLLOW CURRENT PROCEDURES FOR QUOTA
PROCESSING.

PRESS THE PF1 KEY TO CALL UP THE NEXT LINE WITH QUOTA AND/OR
CENSUS WARNINGS. CONTINUE UNTIL ALL LINES ARE PROCESSED THROUGH
QSUP.

IF ALL THE QUOTA LINES ARE ACCEPTED AND THE CENSUS ERROR MESSAGES
ARE OVERRIDDEN, THE ENTRY WILL BE PLACED IN AN "ABI ENTRY" STATUS
INSTEAD OF "ABI REJECT" STATUS. OTHERWISE, THE ENTRY WILL BE
HANDLED IN ACCORDANCE WITH THE STATUS OF THE QUOTA LINES WHICH
WERE NOT ACCEPTED.

OVERRIDES

EXTREME CARE MUST BE USED BY FILERS AND CUSTOMS PERSONNEL WHEN
ADDRESSING CENSUS WARNING MESSAGES. FILERS SHOULD MAKE EVERY
EFFORT TO ENSURE THE ACCURACY OF THE TRANSMITTED DATA. CUSTOMS
PERSONNEL SHOULD BE AWARE THAT CENSUS EXAMINES ALL OVERRIDES AND
WILL REQUEST THAT THE PORT REVERIFY DATA WHICH IS OBVIOUSLY
INCORRECT. THE MOST CONSISTENT ERROR IS FAILURE TO PROVIDE THE
SECOND QUANTITY WHEN AN HTS NUMBER REQUIRES THE REPORTING OF TWO
UNITS OF MEASURE, SUCH AS DOZENS AND KILOGRAMS. PLEASE ENSURE
THAT THE NON QUOTA UNIT OF MEASURE IS TRANSMITTED AND VERIFIED.

THESE NEW PROCEDURES ARE EFFECTIVE IMMEDIATELY. QUESTIONS MAY BE
DIRECTED AS FOLLOWS:

POLICY/PROCEDURES - STATISTICS BRANCH
(202) 927-0418, 927-0644 OR 927-0164
ENTRY PROCEDURES - ENTRY OPERATIONS BRANCH (202) 927-1083
ABI PROCEDURES - ABI CLIENT REPRESENTATIVES
QUOTA PROCEDURES - QUOTA BRANCH (202) 927-5850

JANET LABUDA