CSMS Message: 94-000239

ADMINISTRATIVE MESSAGE #93-0767, DATED 08/17/93, PROVIDED INFORMATION
REGARDING PENDING CHANGES TO ENTRY SUMMARY REPORTING REQUIREMENTS
UNDER THE AUTOMATED INVOICE INTERFACE AND PRE-IMPORTATION REVIEW AND
BINDING/RULINGS PROGRAMS. THE PURPOSE OF THIS ADMINSTRATIVE MESSAGE
IS TO PROVIDE THE FINAL 90-DAY NOTIFICATION OF IMPLEMENTATION OF THESE
CHANGES TO ACS AND THE REVISED ABI RECORD LAYOUTS.

THESE CHANGES ARE SCHEDULED FOR IMPLEMENTATION IN EARLY JUNE, 1994. AS
OF THIS WRITING, THE EXACT IMPLEMENTATION DATE IS UNAVAILABLE. ONCE
ESTABLISHED, THE EXACT DATE WILL BE FURNISHED IN A FUTURE ADMIN MESSAGE.

WHEN SUBMITTING ABI ENTRY SUMMARIES (EI) UNDER THE AII OR PIRP/BINDING
RULINGS PROGRAMS, THE 42 RECORD IS CURRENTLY USED TO REPORT THE INVOICE
NUMBER, MANUFACTURER/SUPPLIER ID AND THE INVOICE LINE NUMBERS RELATING
TO EACH ENTRY SUMMARY LINE ITEM. THE 43 RECORD IS USED TO REPORT
PRE-CLASSIFICATION, PRE-APPROVAL OR BINDING RULINGS NUMBERS AND INDICATOR
TYPE FOR EACH LINE ITEM. IN ORDER TO REPORT THE 43 RECORD PIRP/RULINGS
DATA, FILERS ARE ALSO REQUIRED TO REPORT THE 42 INVOICE CORRELATION DATA,
EVEN FOR NON-AII INVOICES.

ACS INTENDS TO MAKE PROGRAMMING CHANGES WHICH WILL ALLOW THE SUBMISSION OF
PIRP/BINDING RULINGS DATA ON THE 43 RECORD WITHOUT REQUIRING THE 42 RECORD
FOR NON-AII ENTRY SUMMARIES, IN ADDITION TO ALLOWING PIRP/RULINGS DATA TO
BE REPORTED ON ENTRY SUMMARIES WHICH ARE NOT CERTIFIED FOR PAPERLESS
PROCESSING. AFTER THE PROGRAMMING CHANGES ARE MADE, THE FOLLOWING EDITS
AND VALIDATIONS WILL APPLY:

FOR ELECTRONIC INVOICE ENTRY SUMMARIES:
THE ELECTRONIC INVOICE INDICATOR (10 REC POS. 56) MUST = "E"
(INDICATING THAT THIS SUMMARY IS PART OF THE AII PROGRAM AND
ELECTRONIC INVOICE DATA IS AVAILABLE);
BOND TYPE (10 REC POS. 49) MUST = "8";
PAYMENT TYPE INDICATOR (30 REC POS 53) MUST = "2", "3", OR "5"
(INDICATING THAT THIS SUMMARY IS SCHEDULED FOR STATEMENT);
PAYMENT DUE DATE REQUIRED (30 REC POS. 54-59);
SUMMARY CERTIFICATION CODE (30 REC POS. 37) MUST = "1";
SUPPLIER ID CODE (42 REC POS. 3-17) REQUIRED;
INVOICE NUMBER (42 REC POS. 18-34) REQUIRED;
BEGINNING INVOICE LINE NUMBER (42 REC POS. 35-38) REQUIRED
(THE REST OF 42 RECORD REMAINS OPTIONAL, TRANSMIT AS NEEDED TO REPORT
ADDITIONAL INVOICE LINE CORRELATION TO THIS ENTRY SUMMARY LINE).

SUMMARIES MEETING THE ABOVE CRITERIA WILL BE ELIGIBLE FOR ELECTRONIC
INVOICE PAPERLESS PROCESSING.

FOR NON-AII ELECTRONIC INVOICE ENTRY SUMMARIES:

BINDING RULINGS, PRECLASSIFICATION AND PRE-APPROVAL NUMBERS WILL
CONTINUE TO BE REPORTED FOR EACH ABI LINE ITEM (43 REC POS. 3-8).
WHEN REPORTING PIRP/BINDING RULINGS ON THE 43 RECORD, THE 42 RECORD
WITH THE INVOICE CORRELATION WILL NO LONGER BE REQUIRED AS PART OF THE
"EI" TRANSMISSION IF THE ELECTRONIC INVOICE INDICATOR (10 REC POS. 56)
IS BLANK. THIS WILL ALLOW PIRP AND BINDING RULINGS NUMBERS TO BE REPORTED
FOR NON-ELECTRONIC INVOICE ENTRY SUMMARIES. VALID TYPE INDICATOR CODES
(43 REC POS. 9) ARE:
BINDING RULINGS = "R"
PRE-CLASSIFICATION = "C"
PRE-APPROVAL = "P"

IN ORDER FOR ENTRY SUMMARIES TO BE ELIGIBLE FOR PAPERLESS PROCESSING UNDER
THE PIRP/RULINGS PROGRAM, THE FOLLOWING DATA ELEMENTS WILL BE REQUIRED:

BOND TYPE (10 REC POS. 49) MUST = "8"
PAYMENT TYPE INDICATOR (30 REC POS. 53 MUST = "2", "3", OR "5"
PAYMENT DUE DATE REQUIRED (30 REC POS. 54-59)
SUMMARY CERTIFICATION CODE (30 REC POS. 37 MUST = "1"
PIRP/RULINGS NUMBER REQUIRED (43 REC POS. 3-8)
TYPE INDICATOR CODE REQUIRED (43 REC POS. 9)

ENTRY SUMMARIES TRANSMITTED WITH PIRP/RULINGS DATA ON THE 43 RECORD NOT
MEETING THE ABOVE CRITERIA WILL BE ACCEPTED BY CUSTOMS, BUT WILL NOT BE
CONSIDERED FOR PAPERLESS PROCESSING.

CUSTOMS STRONGLY RECOMMENDS THAT ALL ABI FILERS REPORT THEIR PRE-APPROVAL,
PRE-CLASSIFICATION AND BINDING RULINGS NUMBER ON THE 43 RECORD OF ALL
APPLICABLE ENTRY SUMMARIES. FILERS SHOULD NOTE THAT ABI ENTRY SUMMARIES
TRANSMITTED WITH DATA REPORTED ON THE 42 RECORD THAT DO NOT HAVE THE "E"
ELECTRONIC INVOICE INDICATOR (10 REC POS.56) WILL BE REJECTED BY ABI WITH
THE ERROR MESSAGE "42 SENT; NOT REQUIRED".

THE CF7501 DIRECTIVE WILL BE CHANGED TO REQUIRE THE REPORTING
(PRINTING) OF PIRP/RULINGS NUMBERS AT THE LINE ITEM LEVEL WHEN PAPER
ENTRY SUMMARIES ARE SUBMITTED TO CUSTOMS. THIS WILL MAKE BOTH THE PAPER
CF7501 AND THE ABI ENTRY SUMMARY REPORTING CONSISTENT.

ANY QUESTIONS REGARDING THE ABOVE INFORMATION SHOULD BE REFERRED TO
YOUR CLIENT REPRESENTATIVE.

Referenced By

CSMS #94-000497