CSMS Message: 94-000916

TO : ALL ABI BROKERS.

FROM : ISCELLA WITTICH

SUBJECT : 3461 CHANGES

DATE : 09/08/94

ABI-CHANGES TO 3461 DIRECTIVE

TO : SEE DISTRIBUTION

FROM : ASSISTANT COMMISSIONER
OFFICE OF INSPECTION AND CONTROL

SUBJECT: INTERIM CHANGE TO CUSTOMS DIRECTIVE 099 3550-029,
DATED MAY 6, 1988, CUSTOMS FORM 3461, ENTRY/IMMEDIATE
DELIVERY; INSTRUCTIONS FOR PREPARATION, BLOCKS 21 AND
22

A CHANGE IS BEING MADE TO THE INSTRUCTIONS FOR COMPLETING BLOCKS
21 AND 22 OF THE CUSTOMS FORM 3461 TO INCORPORATE BOTH THE
IN-BOND AND BILL OF LADING NUMBERS IN THE AUTOMATED COMMERCIAL
SYSTEM (ACS).

CURRENTLY, CUSTOMS HEADQUARTERS IS REVISING THE CUSTOMS ISSUANCE
SYSTEM AND REDUCING THE NUMBER OF NEW DIRECTIVES BY 50 PERCENT.
THIS MEMORANDUM REFLECTS AN INTERIM CHANGE TO DIRECTIVE 099-3550-
029, THUS, REPLACING THE CHANGE DIRECTIVE METHOD. DIRECTIVE 099-
3550-029 WILL BE INCORPORATED INTO A SELECTIVITY HANDBOOK IN THE
NEAR FUTURE.

THE DESIGN OF ACS CARGO SELECTIVITY PERMITS INPUT, DISPLAY, AND
MODIFICATION OF EITHER AN IN-BOND NUMBER OR A BILL OF LADING/AIR
WAYBILL NUMBER (HEREAFTER REFERRED TO AS A "BILL NUMBER"), BUT
NEVER BOTH FOR A SINGLE ENTRY. THIS RESTRICTION HAS RESULTED IN
ENTRIES CAPTURING IN-BOND NUMBERS WITHOUT CORRESPONDING BILL
NUMBERS, AND IMPROPER AIR AUTOMATED MANIFEST SYSTEM MANIFEST
RECONCILIATION.

BY REQUIRING BLOCKS 21 AND 22 TO REFLECT BOTH THE IN-BOND NUMBER
AND THE BILL NUMBER, THIS WILL PROVIDE THE DATABASE NECESSARY
TO ALLOW INPUT, STORAGE, DISPLAY, AND MODIFICATION OF COMBINED
IN-BOND AND BILL NUMBERS FOR AUTOMATED BROKER INTERFACE AND
MANUAL ENTRIES, AND WILL SUPPLY THE COMBINED DATA TO THE
PERTINENT MANIFEST/IN-BOND MODULE. -
2 -

THE USE OF BOTH THE IN-BOND NUMBER AND THE BILL NUMBER IN BLOCKS
21 AND 22 OF THE CF 3461 WILL BE EFFECTIVE FOR ALL CARGO RELEASES
UPON RECEIPT OF THIS MEMORANDUM. PLEASE REMOVE PAGES 7, 8, AND 9
OF CUSTOMS DIRECTIVE 099 3550-029 AND INSERT PAGES 7, 8, AND 9
(ATTACHMENT) FROM THIS MEMORANDUM.

CHARLES W. WINWOOD
ATTACHMENT

DISTRIBUTION

ALL REGIONAL COMMISSIONERS
ALL DISTRICT DIRECTORS
ALL PORT DIRECTORS
ALL CUSTOMS INSPECTORS
ALL IMPORT SPECIALISTS

21. IT/BL/AWB CODE

RECORD THE SINGLE-CHARACTER ALPHA CODE TO INDICATE IF THE
NUMBER RECORDED IN BLOCK #22 IS AN IN-BOND NUMBER, MASTER
BILL NUMBER, HOUSE BILL NUMBER, SUB-HOUSE BILL NUMBER, OR
MAIL REFERENCE NUMBER AS FOLLOWS:

I = IN-BOND
M = MASTER BILL
H = HOUSE BILL
S = SUB-HOUSE BILL
P = MAIL SHIPMENT

FOR EXAMPLE:

BLOCK 21 BLOCK 22

I 000577500 IN-BOND ENTRY NUMBER
M 02604218321 MASTER BILL
H EMA37494 HOUSE BILL
S 01234 SUB-HOUSE BILL

NOTE: 1. CODE I MUST BE SHOWN FOR AN IN-BOND
SHIPMENT EVEN IF THE
AMS CARRIER-ASSIGNED
"V" NUMBER (MASTER
IN-BOND), OR THE AWB
NUMBER IS USED IN
LIEU OF A 7512
NUMBER.

2. IF ENTRY IS BEING MADE ON A MAIL
SHIPMENT, CODE P SHOULD BE SHOWN IN
BLOCK 21. THE MAIL REFERENCE SHOULD BE
SHOWN IN BLOCK 22, NOT THE B/L NUMBER.

3. IN ORDER TO PROPERLY IDENTIFY THE
SHIPMENT, THE HOUSE BILL AND SUB-HOUSE
BILL SHOULD BE SHOWN DIRECTLY UNDER THE
MASTER BILL WITH WHICH THEY ARE
ASSOCIATED.

4. IT/BL/AWB INFORMATION AND MANIFEST
QUANTITY (BLOCK 21, 22, 23) PERTAIN TO
THE ENTRY, AND NOT NECESSARILY TO A
SPECIFIC TARIFF LINE ITEM (BLOCK 24).
TARIFF NUMBERS SHOULD BE LISTED
ACCORDING TO THE INSTRUCTIONS FOR BLOCK
24; THERE IS NO NEED TO TRY TO PLACE
THEM ON THE TARIFF LINE WHICH
CORRESPONDS TO THE BILL OF LADING LINE
OR QUANTITY LINE WITH WHICH THEY ARE
ASSOCIATED.

22. IT/BL/AWB NUMBER

RECORD THE NUMBER LISTED ON THE MANIFEST OF THE IMPORTING
CARRIER.

FOR IN-BOND MERCHANDISE, USE THE IN-BOND ENTRY NUMBER. USE
EITHER THE 7512 NUMBER, AMS CARRIER-ASSIGNED "V" NUMBER
(MASTER IN-BOND), OR THE AWB NUMBER WHERE APPROPRIATE.
REMEMBER TO USE CODE I IN BLOCK 21.

NOTE: 1. MASTER BILLS WITH HOUSE AND SUB-HOUSE
BILLS (CONSOLIDATED SHIPMENTS), MUST ALL
BE SHOWN IN ORDER TO PROPERLY MATCH THE
ENTRY WITH THE MANIFEST PERTAINING TO THE
BILL OF LADING, ESPECIALLY SINCE THE CF
3461 WILL BE USED AS THE RELEASE DOCUMENT
FOR THE CARRIER. ALSO, BILL OF LADING
INFORMATION IS NECESSARY TO MATCH THE
ENTRY WITH THE APPROPRIATE PORTION OF THE
IN-BOND SHIPMENT.

2. IF ADDITIONAL CF 3461'S OR CONTINUATION
SHEETS ARE NECESSARY TO LIST ALL THE
BILLS OF LADING, THE NOTATION "ADD'L.
BILLS" OR "ADDITIONAL BILLS" SHOULD BE
PLACED BELOW BLOCK 22 IN THE NARROW BLOCK
27 "CERTIFICATION." IF THERE ARE MORE
THAN FIVE BILLS, AND ALL ARE LISTED ON A
CONTINUATION SHEET, THE NOTATION "SEE
ATTACHED" MUST BE PRINTED ON THE FIRST
LINE OF BLOCK 22. WHEREVER PLAIN PAPER
CONTINUATION SHEETS ARE USED, THEY MUST
SHOW THE BROKER'S NAME AND ENTRY NUMBER.
- 9 -

23. MANIFEST QUANTITY

REPORT THE ENTERED QUANTITY FOR EACH IT/BL/AWB COVERED BY
THIS ENTRY. THE QUANTITY REPORTED SHOULD BE AT THE MOST
DETAILED LEVEL OF THE SHIPMENT BEING REPORTED. (THE QUANTITY
BEING REPORTED IS THE SMALLEST EXTERIOR PACKAGING UNIT).

IF THE ENTRY COVERS AN ENTIRE BILL OF LADING, AWB, OR IN-BOND
SHIPMENT, THE QUANTITY REPORTED WILL BE THE TOTAL QUANTITY.
IF THE ENTRY IS FOR A HOUSE BILL, BOTH THE MASTER BILL AND
THE HOUSE BILL WILL BE SHOWN IN BLOCK 22, BUT THE ONLY
QUANTITY REPORTED WILL BE THE HOUSE BILL QUANTITY (ON THE
LINE IN BLOCK 23, ADJACENT TO THE LINE IN BLOCK 22 ON WHICH
THE HOUSE BILL NUMBER IS SHOWN). SIMILARLY, IF THE ENTRY IS
FOR A SUB-HOUSE BILL, BL NUMBERS FOR ALL LEVELS (MASTER,
HOUSE, SUB-HOUSE) WILL BE SHOWN, BUT ONLY THE SUB-HOUSE
QUANTITY.

24. HARMONIZED (HS) NUMBER

RECORD THE APPROPRIATE DUTY/STATISTICAL REPORTING NUMBER
UNDER WHICH THE ARTICLE IS CLASSIFIED IN THE HARMONIZED
TARIFF SCHEDULE OF THE UNITED STATES ANNOTATED. IF MORE THAN
ONE TARIFF NUMBER IS REQUIRED FOR A SINGLE CLASSIFICATION,
SHOW THE PRIMARY CLASSIFICATION ON THE CF 3461 FIRST, AND
LIST THE ALTERNATE(S) (SECONDARY TARIFF NUMBERS) ON THE
FOLLOWING LINE(S).

ALL TARIFF NUMBERS COVERED BY THE ENTRY MUST BE PROVIDED IN
THE ENTRY PACKAGE. HOWEVER, THEY NEED NOT ALL BE SHOWN ON
THE CF 3461. THE CF 3461 IS DESIGNED TO ACCOMMODATE FIVE
NUMBERS, BUT UP TO NINE MAY BE LISTED (ONE ON THE FIRST LINE,
AND TWO ON EACH OF THE NEXT FOUR LINES), PROVIDED THEY CAN
BOTH BE LEGIBLY PRINTED ENTIRELY WITHIN THE BLOCK.

IF ALL THE COMMODITIES COVERED BY THE ENTRY ARE SHOWN ON THE
CF 3461 OR CONTINUATION SHEETS, THEY NEED NOT BE LISTED IN
ANY PARTICULAR ORDER. IF ADDITIONAL COMMODITIES ARE PROVIDED
ON INVOICES, THE ONES SHOWN ON THE CF 3461 MUST BE THE
HIGHEST ONES IN VALUE. HOWEVER, IF THERE IS REASON TO
BELIEVE THAT ANY COMMODITY IS SUBJECT TO RESTRICTIONS OR
SPECIAL REQUIREMENTS (QUOTA, LICENSES, OTHER-AGENCY FORMS,
ETC.) THEIR TARIFF NUMBERS SHOULD BE LISTED FIRST, FOLLOWED
BY THE HIGHEST-VALUE TARIFF NUMBERS.