| Title: | DEPT. OF TRANSPORTATION - |
|---|---|
| Date: | 1995-02-07 |
| To: | abi |
| Links: | previous, next |
THIS ADMINISTRATIVE MESSAGE WILL ADDRESS THREE ISSUES RELATED
TO THE DOT INTERFACE. FIRST, DUE TO DOT REGULATORY CHANGES, WE
WILL EDIT TO PROHIBIT THE ELECTRONIC SUBMISSION OF BOX 2 ENTRIES.
SECOND, IN AN ATTEMPT TO MOVE FORWARD WITH THE EXPANSION OF THIS
INTERFACE, WE ARE COMPLETING SOME PROGRAMMING CHANGES THAT WILL
ALLOW A BROADER EXPANSION TO MULTIPLE PORTS. LASTLY, THE DOT
INTERFACE WILL BE EXPANDED TO THE CHARLESTON, SC DISTRICT
ON MARCH 20, 1995. PARTICIPATION WILL BE VOLUNTARY. BELOW
ARE DETAILS OF THESE CHANGES. RECORD LAYOUTS ARE
INCLUDED FOR YOUR BENEFIT.
1) IN ACCORDANCE WITH CURRENT DEPARTMENT OF TRANSPORTATION (DOT)
REGULATIONS, BOX 2 WILL NO LONGER BE A VALID BOX NUMBER ON THE FORM
HS -7 (SEE ADMINISTRATIVE MESSAGE NUMBER 94-1119). INSTEAD, BOX
NUMBERS 2A AND 2B WILL REPLACE BOX 2 AS VALID BOX NUMBERS. THE NEW
RECORD LAYOUT AND THE ASSOCIATED EDITS AND VALIDATIONS FOR BOXES
2A AND 2B ARE INCLUDED BELOW. THIS WILL BE OF PARTICULAR IMPORTANCE
NOT ONLY IN BALTIMORE WHERE THERE IS ALREADY AN ELECTRONIC INTERFACE
WITH DOT, BUT IN OTHER PORTS WHICH WILL PARTICIPATE IN THE JOINT
INTERFACE IN THE NEAR FUTURE.
RECORD IDENTIFIER DT01 (INPUT)
LENGTH/
DATA ELEMENT CLASS POSITION STATUS DESCRIPTION
--------------------------------------------------------------------
CONTROL ID 2A 1-2 M MUST ALWAYS EQUAL DT
RECORD TYPE 2N 3-4 M " " 01
DOT LINE NUMBER 3N 5-7 M NO CHANGE TO ORIGINAL NARRATIVE
BOX NUMBER 2AN 8-9 M * SEE BELOW.
* IF BOX 2 IS TRANSMITTED, A REJECT MESSAGE WILL BE GENERATED
INDICATING THAT THE BOX NUMBER IS NO LONGER VALID. IN ITS' PLACE,
BOXES 2A OR 2B WILL BE ACCEPTED. IF BOX 2A IS TRANSMITTED, THE
VEHICLE OR EQUIPMENT MUST BE CONFORMING IN ACCORDANCE WITH DOT
GUIDELINES. A DT02 OR DT03 RECORD MAY BE PRESENT...BUT NOT BOTH
(THESE GUIDELINES ARE IDENTICAL TO WHAT ARE PRESENTLY BOX 2 EDITS).
IF BOX 2B IS TRANSMITTED, THE CONFORMING VEHICLE MUST HAVE BOTH AN
ORIGINAL MANUFACTURERS CONFIRMATION LETTER AND AN NHTSA PERMISSION
LETTER ASSOCIATED WITH THE VEHICLE. THE MAKE, MODEL, YEAR AND VIN
MUST BE MARKED. ADDITIONALLY, THE NHTSA PERMISSION LETTER/OFFICIAL
ORDERS CERTIFICATION AND IMPORTERS SUBSTANTIATING STATEMENT/COPY OF
CONTRACT/MANUFACTURERS CONFIRMATION LETTER FIELDS MUST BE MARKED
(POSITIONS 35 AND 36 OF THE DT01 RECORD).
*** NOTE: THESE PROGRAMMING CHANGES WILL BE EFFECTIVE MARCH 1, 1995.
WE APOLIGIZE FOR THE SHORT NOTICE AND WILL DO EVERYTHING WE CAN TO
ENSURE THAT THIS DOES NOT HAPPEN IN THE FUTURE. IN THE MEANTIME, UNTIL
YOU HAVE PROGRAMMING IN PLACE THAT WILL ACCOMODATE BOXES 2A AND 2B,
PLEASE SUBMIT THESE NON-ABI.
***DOT HAS CHANGED SOME TERMINOLOGY ON THE REVISED FORM HS-7. ANY
REFERENCES TO THE 'PRIOR APPROVAL LETTER' SHOULD BE REPLACED
WITH 'NHTSA PERMISSION LETTER' IN THE CATAIR. ADDITIONALLY,
THE FIELD PREVIOUSLY IDENTIFIED AS 'IMPORTERS SUBSTANTIATING
STATEMENT/COPY OF CONTRACT' SHOULD BE REPLACED WITH
'IMPORTERS SUBSTANTIATING STATEMENT/COPY OF CONTRACT/
MANUFACTURERS CONFIRMATION LETTER' AND SHOULD BE USED WHEN
2B IS TRANSMITTED (IN ADDITION TO PRESENT REQUIRED EDITS).
**************************************************************************
2) WE ARE PRESENTLY COMPLETING PROGRAMMING THAT WILL ALLOW FOR
LARGE SCALE EXPANSION OF THE DOT INTERFACE IN MAY OF 1995.
PRESENTLY, CUSTOMS AND DOT ARE DISCUSSING WHICH PORT(S) WILL BE
SLATED FOR MAY IMPLEMENTATION.
THIS IMPLEMENTATION WILL INCLUDE CHANGES TO THE DOT SPECIFICATIONS
DETAILED ABOVE (RETIRING BOX 2), AS WELL AS THE FOLLOWING NEW FIELD:
'CLARIFICATION CODE' - INDICATING WHETHER THE MERCHANDISE BEING
IMPORTED IS A VEHICLE, EQUIPMENT OR TIRE; 'TIRE MANUFACTURER
ID CODE' INDICATING THE 3 CHARACTER TIRE IDENTIFIER CODE; 'TIRE
MANUFACTURER BRAND NAME' INDICATING THE BRAND NAME ASSOCIATED
WITH THE TIRE MANUFACTURER ID CODE. LASTLY, THE VEHICLE
ELIGIBILITY NUMBER FIELD WILL BE EXPANDED TO A SIX CHARACTER
FIELD RATHER THEN A 4 CHARACTER FIELD. RECORD LAYOUTS ARE
INCLUDED BELOW.
RECORD IDENTIFIER DT01 (INPUT)
LENGTH/
DATA ELEMENT CLASS POSITION STATUS DESCRIPTION
--------------------------------------------------------------------
CONTROL ID 2A 1-2 M MUST ALWAYS EQUAL DT
RECORD TYPE 2N 3-4 M " " 01
DOT LINE NUMBER 3N 5-7 M NO CHANGE TO ORIGINAL NARRATIVE
BOX NUMBER 2X 8-9 M SEE NUMBER 1
*** NO CHANGES UNTIL POSITION 35***
NHTSA PERMISSION
LETTER/OFFICIAL
ORDERS
CERTIFICATION 1A 35-35 C SEE NOTE 1 BELOW.
IMPORTERS SUB.
STATEMENT/COPY
OF CONTRACT/
MANUFACTURERS
CONFIRMATION
LETTER 1A 36-36 C SEE NOTE 1 BELOW.
CLARIFICATION
IDENTIFIER 1A 37-37 M VALID IDENTIFIERS ARE VEHICLE 'V',
EQUIPMENT 'E', OR TIRES 'T'.
TIRE
MANUFACTURER
ID CODE 3AN 38-40 O A CODE IDENTIFYING THE TIRE
MANUFACTURER. SEE NOTE 2 BELOW.
TIRE
MANUFACTURER
BRAND NAME 20AN 41-60 O THE MANUFACTURERS TIRE BRAND NAME.
SEE NOTE 2 BELOW.
FILLER 20AN 61-80 C SPACE FILL.
NOTE 1: DOT HAS CHANGED SOME TERMINOLOGY ON THE REVISED FORM HS-7. ANY
REFERENCES TO THE 'PRIOR APPROVAL LETTER' SHOULD BE REPLACED
WITH 'NHTSA PERMISSION LETTER' IN THE CATAIR. ADDITIONALLY,
THE FIELD PREVIOUSLY IDENTIFIED AS 'IMPORTERS SUBSTANTIATING
STATEMENT/COPY OF CONTRACT' SHOULD BE REPLACED WITH
'IMPORTERS SUBSTANTIATING STATEMENT/COPY OF CONTRACT/
MANUFACTURERS CONFIRMATION LETTER' AND SHOULD BE USED WHEN
2B IS TRANSMITTED (IN ADDITION TO PRESENT REQUIRED EDITS).
NOTE 2: IF 'T' IS TRANSMITTED IN THE CLARIFICATION IDENTIFIER FIELD
AND NO TIRE MANUFACTURER CODE OR TIRE MANUFACTURER BRAND NAME
IS PRESENT, THEN A WARNING MESSAGE WILL BE DISPLAYED.
NOTE THAT WHILE THESE TWO FIELDS ARE OPTIONAL, THEY ARE
EXTREMELY IMPORTANT TO DOT. EXPECT A PHONE CALL FROM DOT
REQUESTING THIS INFORMATION IF THESE FIELDS ARE LEFT BLANK.
RECORD IDENTIFIER DT02 (INPUT)
LENGTH/
DATA ELEMENT CLASS POSITION STATUS DESCRIPTION
--------------------------------------------------------------------
CONTROL ID 2A 1-2 M MUST ALWAYS EQUAL DT.
RECORD TYPE 2N 3-4 M " " 02.
*** NO CHANGES UNTIL POSITION 64***
VEHICLE
ELIGIBILITY
NUMBER 6AN 64-69 C NOTE THAT THE FIRST THREE
CHARACTERS ARE ALPHA AND THE
THE LAST THREE ARE NUMERIC.
FILLER 11AN 70-80 M SPACE FILL.
**************************************************************************
3) LASTLY, BEGINNING MARCH 20, 1995, THE DOT INTERFACE WILL BE
IMPLEMENTED IN THE CHARLESTON, SC DISTRICT ON A VOLUNTARY BASIS.
BOX 2 EDITS DETAILED ABOVE WILL APPLY. PLEASE LET YOUR CLIENT
REPRESENTATIVE KNOW IF YOU PLAN ON PARTICIPATING IN THE
INTERFACE.
THERE WILL BE A PRE-BRIEFING FOR THE TRADE COMMUNITY ON
FEBRUARY 16, 1995 IN CHARLESTON. CHARLESTON DISTRICT FILERS
WILL BE CONTACTED IN THE IMMEDIATE FUTURE REGARDING
PARTICIPATION, TIMES, AND LOCATION OF THE PRE-BRIEFING. IN THE
MEANTIME, IF YOU KNOW YOU PLAN TO ATTEND, PLEASE CALL THE OFFICE
OF THE ASSISTANT DISTRICT DIRECTOR, COMMERCIAL OPERATIONS IN
CHARLESTON AT (803) 727-4296.
NOTE: THE CHARLETON DISTRICT INCLUDES THE FOLLOWING PORT CODES:
1601 - CHARLESTON
1602 - GEORGETOWN
1603 - GREENVILLE-SPARTANSBURG
1604 - COLOMBIA
SHOULD YOU HAVE DETAILED QUESTIONS REGARDING THE DOT BOX NUMBERS
AND THEIR ASSOCIATED REQUIREMENTS, PLEASE CALL FRED COUTTS OF THE
DOT AT (202) 366-5308. CUSTOMS PROGRAMMING QUESTIONS MAY BE
DIRECTED TO GARY ROTHSCHILD AT (202) 927-0634.