| Title: | PROCEDURES FOR PREPARING ELECTRONIC INVOICES |
|---|---|
| Date: | 2004-06-22 |
| To: | abi |
| Links: | previous, next |
IMPORTANT NOTICE!!!
PLEASE FOLLOW PROCEDURES INDICATED BELOW IN PREPARING ELECTRONIC
INVOICES. FAILURE TO DO SO MAY CAUSE DELAY IN EITHER APPROVAL
FOR OPERATIONAL STATUS FOR AII (AUTOMATED INVOICE INTERFACE),
RLF (REMOTE LOCATION FILING) APPROVAL, OR THE RELEASE OF
MERCHANDISE.
WHEN THE TERMS OF SALE ARE ANYTHING OTHER THAN FOB OR EX-WORKS,
THE INVOICE VALUE ON THE ELECTRONIC INVOICE SHOULD NOT EQUAL
THE DUTIABLE VALUE.
THE SECTION OF THE CATAIR THAT AFFECTS THE INVOICE VALUE AND
DUTIABLE VALUE ARE RECORD IDENTIFIERS C17 AND C18.
-- WHEN THE TERMS OF SALE ARE CIF OR CAF, THE
ALLOWANCE/CHARGE INDIATOR IN C17 SHOULD BE
"N" FOR INTERNATIONAL FREIGHT AND INSURANCE.
-- IN C17, THE ALLOWANCE/CHARGE QUANTITY SHOULD
BE THE DOLLAR AMOUNT. (IF YOU PUT $0 HERE,
THEN THE DUTIABLE VALUE WILL BE SHOWN
INCORRECTLY.)
-- IN C18, THE ALLOWANCE/CHARGE AMOUNT MUST BE
INPUT AGAIN AS WELL AS A DESCRIPTION OF THE
ALLOWANCE/CHARGE.
-- IF RECORD IDENTIFIER C17 IS INPUT, RECORD
IDENTIFIER C18 IS MANDATORY.
-- IN REPORTING CHARGES, OCEAN/FREIGHT,
INSURANCE ETC, DO NOT PUT THEM TOGETHER.
USE A C17 AND C18 RECORD SET FOR EACH CLAIM.
PLEASE ENSURE THAT THE ABOVE PROCEDURES ARE FOLLOWED WHEN
FILING ELECTRONIC INVOICES. INVOICES TRANSMITTED INCORRECTLY
MAY CAUSE DELAY IN SEEKING OPPROVAL FOR AII, RLF AND THE
RELEASE OF MERCHANDISE.
IF YOU HAVE ANY QUESTIONS REGARDING THIS, PLEASE CONTACT YOUR
CLIENT REPRESENTATIVE.