| Title: | PROCEDURES FOR PREPARING ELECTRONIC INVOICES |
|---|---|
| Date: | 2004-07-12 |
| To: | abi |
| Links: | previous, next |
IMPORTANT NOTICE!!!!
THIS IS FOLLOWUP TO ADMIN 04-1500. THESE INSTRUCTIONS HAVE BEEN
MODIFIED TO INCLUDE EXCEPTIONS IN REPORTING THE INVOICE VALUE FOR
TERMS OF SALE.
PLEASE FOLLOW PROCEDURES INDICATED BELOW IN PREPARING INVOICES THAT
INCLUDES ADDITIONS, DEDUCTIONS, OR BOTH TO THE INVOICE VALUE. THE
RECORDS IN THE CATAIR THAT AFFECTS THE INVOICE VALUE AND THE DUTIABLE/
NONDUTIABLE VALUE AT THE HEADER LEVEL ARE RECORD IDENTIFIERS C17 AND
C18.
IF THE INVOICE HAS DEDUCTIONS TO THE INVOICE VALUE, THE ALLOWANCE/
CHARGE INDICATOR IN C17 SHOULD BE "N", "R", OR "S".
IF THE INVOICE HAS ADDITIONS TO THE INVOICE VALUE THE ALLOWANCE/CHARGE
INDICATOR IN C17 SHOULD BE EITHER "A", "C", OR "D".
IN C17, THE ALLOWANCE/CHARGE QUANTITY SHOULD BE THE DOLLAR AMOUNT.
(IF YOU PUT $0 HERE, THEN THE DUTIABLE VALUE MAY BE SHOWN INCORRECTLY.)
IN C18, THE ALLOWANCE/CHARGE AMOUNT MUST BE INPUT AGAIN AS WELL AS A
DESCRIPTION OF THE ALLOWANCE/CHARGE.
IF RECORD IDENTIFIER C17 IS INPUT, RECORD IDENTIFIER C18 IS MANDATORY
TO REPORT AT THE HEADER LEVEL. NOTE: IF THE ALLOWANCE/CHARGE APPLIES
TO A SINGLE INVOICE LINE THAN THE C31 AND C33 SHOULD BE USED TO REPORT
AT THE LINE LEVEL.
IN REPORTING ALLOWANCE/CHARGES, DO NOT PUT THEM TOGETHER. USE A C17
AND C18 RECORD SET FOR EACH CLAIM.
PLEASE ENSURE THAT THE ABOVE PROCEDURES ARE FOLLOWED WHEN FILING
ELECTRONIC INVOICES. INVOICES TRANSMITTED INCORRECTLY MAY CAUSE
DELAY IN SEEKING APPROVAL FOR AII (AUTOMATED INVOICE INTERFACE), RLF
(REMOTE LOCATION FILING), AND THE RELEASE OF MERCHANDISE.
IF YOU HAVE ANY QUESTIONS REGARDING THESE INSTRUCTIONS, PLEASE
CONTACT YOUR CLIENT REPRESENTATIVE.
CSMS #04-002223