| Title: | STATEMENT REROUTE CAPABILITY |
|---|---|
| Date: | 2001-04-05 |
| To: | abi |
| Links: | previous, next |
TO: ALL ABI FILERS, WITH PARTICULAR INTEREST TO ABI SOFTWARE VENDORS
AND SERVICE BUREAUS.
A CAPABILITY HAS BEEN ADDED TO ACS PRODUCTION WHICH ENABLES THE ABI
FILER TO REQUEST A REROUTE OF PRELIMINARY AND/OR FINAL DAILY
STATEMENTS AND/OR ACH PAYMENT TRANSACTIONS. THIS CAPABILITY WILL
ELIMINATE THE NEED TO REQUEST A REROUTE FROM THE CLIENT
REPRESENTATIVE. THE ABI FILER CAN USE THIS FEATURE AS SOON AS IT IS
PROGRAMMED IN HIS OR HER COMPUTER. A COPY OF THE INSTRUCTIONS
AND RECORD LAYOUTS ARE INCLUDED IN THIS ADMINISTRATIVE MESSAGE.
PLEASE DIRECT ANY QUESTIONS ABOUT THE USE OF THIS FEATURE TO THE
CLIENT REPRESENTATIVE.
REQUEST REROUTE OF DAILY STATEMENTS AND ACH PAYMENT TRANSACTIONS
THIS IS A FEATURE, WHICH ENABLES ABI FILERS TO REQUEST A REROUTE OF
THEIR DAILY STATEMENTS AND/OR THEIR ACH PAYMENT TRANSACTIONS IF THEY
FAILED TO RECEIVE THEM WHEN THEY WERE AUTOMATICALLY GENERATED. THIS
FEATURE WILL RELIEVE THE BURDEN FROM THE CLIENT REPRESENTATIVE WHO
MAY SPEND A SUBSTANTIAL AMOUNT OF TIME RESEARCHING AND MANUALLY
REROUTING DAILY STATEMENTS AND ACH PAYMENT TRANSACTIONS. IT WILL
ENABLE THE ABI FILER TO HAVE MORE CONTROL OVER THE REROUTE REQUESTS
AND ELIMINATE THE NEED TO CALL THE CLIENT REPRESENTATIVE, THEREBY
SAVING TIME AND MONEY FOR BOTH THE TRADE AND GOVERNMENT.
RECORD LAYOUT
THE REQUEST TO REROUTE THE DAILY STATEMENT OR ACH PAYMENT TRANSACTION
IS THROUGH A SEPARATE RECORD WITH A CONTROL IDENTIFIER OF Q AND A
RECORD TYPE OF R. THE QR RECORD IS TO BE EMBEDDED BETWEEN THE ABYZ
RECORDS WITH THE APPLICATION IDENTIFIER OF QO. THE QR RECORD WILL
CONTAIN THE STATEMENT OR ACH PAYMENT TRANSACTION TRANSMISSION DATE,
IMPORTER OF RECORD NUMBER, THE CLIENT BRANCH AS APPLICABLE, THE
STATEMENT NUMBER IF KNOWN, A SCOPE INDICATOR, AND A DOCUMENT SWITCH
INDICATING PRELIMINARY OR FINAL STATEMENT OR ACH PAYMENT. IF THE
FILER REQUESTS A DOCUMENT FOR MORE THAN ONE PROCESSING LOCATION, THEY
MUST CREATE A SEPARATE B-Y BLOCK FOR EACH QR RECORD. THE FILER HAS
THE OPTION TO REQUEST THE STATEMENTS FOR ALL PORTS WITHIN A
PROCESSING LOCATION BY PLACING THE LETTER A IN THE SCOPE INDICATOR
FIELD. THE TRANSMISSION DATE MAY NOT BE MORE THAN 14 DAYS IN THE
PAST.
STATEMENT OR ACH PAYMENT REROUTE REQUEST PROCESSING
IF THE QR RECORD MATCHES A STATEMENT OR ACH PAYMENT TRANSACTION, WITH
THE ABOVE DATA ELEMENTS, ACS WILL SEND OUT THE STATEMENT(S) OR ACH
PAYMENT TRANSACTION(S) THAT MEET THOSE REQUIREMENTS TO THE REQUESTING
FILER. IN ADDITION, BY USING APPLICATION IDENTIFIER QQ, ACS WILL
SEND OUT TO THE FILER A QX RECORD LISTING THE TOTAL NUMBER OF
SUCCESSFUL REROUTES REQUESTED IN THE INPUT RECORD.
IF THE REQUEST IS NOT SUCCESSFUL, ACS WILL GENERATE AN ERROR MESSAGE
ON THE QX RECORD IN THE QQ APPLICATION. ERROR MESSAGES ARE DISPLAYED
AS PART OF NOTE 1 TO THE QX RECORD.
RECORD IDENTIFIER QR (INPUT)
THIS IS A CONDITIONAL INPUT RECORD TO BE USED TO REQUEST THE REROUTE
OF STATEMENT AND/OR ACH PAYMENT TRANSACTION. IF YOU LOST YOUR
STATEMENT, IT DID NOT PRINT, OR FOR SOME REASON YOU DID NOT RECEIVE
YOUR STATEMENT OR ACH PAYMENT TRANSACTION, USE THIS RECORD IN LIEU OF
CONTACTING THE CLIENT REPRESENTATIVE TO REROUTE YOUR STATEMENT OR ACH
PAYMENT TRANSACTION.
THE APPLICATION IDENTIFIER IS QO.
DATA ELEMENT LENGTH/ POSITION STATUS DESCRIPTION
---------------------------------------------------------------------
CONTROL IDENTIFIER 1A 1 M MUST ALWAYS EQUAL Q
RECORD TYPE 1A 2 M MUST ALWAYS EQUAL R
TRANSMISSION 6M 3-8 M MMDDYY FORMAT. THE
DATE OF STATEMENT DATE MAY NOT BE MORE
OR ACH PAYMENT THAN 14 DAYS IN THE
TRANSACTION PAST.
IMPORTER OF 12X 9-20 C USE ON PRELIMINARY OR
RECORD NUMBER FINAL REPORTS ONLY.
USE THIS FIELD IF
REQUESTING A STATEMENT
FOR A PARTICULAR
IMPORTER, OTHERWISE
LEAVE BLANK. THE
SYSTEM WILL RETRIEVE
THE MATCHING STATEMENT
IF IT IS ON FILE.
CLIENT BRANCH 2AN 21-22 C USE ON PRELIMINARY OR
FINAL STATEMENT
REQUEST(S). THIS WILL
BE COMPARED WITH THE
CLIENT BRANCH
DESIGNATION ON THE B
RECORD. USE THIS FIELD
IF REQUESTING A
STATEMENT FOR A
PARTICULAR BRANCH OF
THE OFFICE. IF NOT
REQUESTING A STATEMENT
FOR A PARTICULAR
BRANCH, LEAVE BLANK.
STATEMENT NUMBER 10N 23-32 C FILL THIS FIELD IF THE
STATEMENT NUMBER IS
KNOWN. THE SYSTEM WILL
RETRIEVE THE STATEMENT
INDICATED IN THIS
FIELD.. IF THE
STATEMENT NUMBER IS
NOT KNOWN, LEAVE
BLANK.
SCOPE INDICATOR 1A 33 C INSERT AN "A" TO
RECEIVE ALL DOCUMENTS
FOR ALL PORTS IN THE
RECEIVER DISTRICT PORT
OF THE A RECORD. IF
BLANK, THE SYSTEM WILL
REROUTE ONLY THOSE
DOCUMENTS THAT MATCH
THE PROCESSING
DISTRICT, PORT FILER,
AND OFFICE CODE OF THE
INPUT B RECORD.
PRELIMINARY 1A 34 M MUST BE Y TO REQUEST A
STATEMENT REQUEST PRELIMINARY STATEMENT
OR N. DO NOT TRANSMIT
A BLANK.
FINAL STATEMENT 1A 35 M MUST BE Y TO REQUEST A
REQUEST FINAL STATEMENT OR N.
DO NOT TRANSMIT A
BLANK.
ACH PAYMENT REQUEST 1A 36 M MUST BE Y TO REQUEST
AN ACH PAYMENT REQUEST
OR N. DO NOT TRANSMIT
A BLANK.
FILLER 44AN 37-80 M SPACE FILL.
RECORD IDENTIFIER QX (OUTPUT)
IF THE QR RECORD MATCHES A STATEMENT OR ACH PAYMENT TRANSACTION ON
FILE AT CUSTOMS, ACS WILL REROUTE THE QS APPLICATION(S) FOR ACH
AND/OR THE QR APPLICATION FOR STATEMENT(S). THE SYSTEM WILL TRANSMIT
A MESSAGE IN A QX OUTPUT RECORD FOR EITHER ACKNOWLEDGEMENTS OR ERROR
MESSAGES.
THE APPLICATION IDENTIFIER IS QQ.
QX RECORD TO REQUEST REROUTE OF DAILY STATEMENTS
OR ACH TRANSACTIONS (OUTPUT RECORD)
DATA ELEMENT LENGTH/ POSITION STATUS DESCRIPTION
---------------------------------------------------------------------
CONTROL IDENTIFIER 1A 1 M MUST ALWAYS EQUAL Q
RECORD TYPE 1A 2 M MUST ALWAYS EQUAL X
ERROR CODE 3AN 3-5 M MESSAGE NUMBER. (SEE
BELOW.)
MESSAGE TEXT 34AN 6-39 M TEXT OF THE MESSAGE.
(SEE BELOW.)
TOTAL NUMBER OF 4N 40-43 M A FIGURE THAT
REROUTES REPRESENTS THE TOTAL
NUMBER OF SUCCESSFUL
REROUTES REQUESTED IN
THE INPUT RECORD.
FILLER 37AN 44-80 M SPACE FILL
NOTE 1
ERROR MESSAGES ARE AS FOLLOWS:
MSG # MESSAGE EXPLANATION
---------------------------------------------------------------------
Q01 TRANSMIT DATE BEYOND 14 DAYS THE TRANSMIT DATE OF THE
'QR' RECORD IS MORE THAN 14
DAYS PAST THE CURRENT
SYSTEM DATE.
QO2 TRANSMIT DATE INVALID THE TRANSMISSION DATE ON
THE QR RECORD IS INVALID
FOR ONE OF THE FOLLOWING
REASONS: THE DATE FORMAT IS
INVALID, THE DATE IS
GREATER THAN THE CURRENT
DATE. THE EXPECTED FORMAT
IS MMDDYY.
QO3 INVALID 'QR' RECORD PER B-Y SET, ONLY ONE 'QR'
RECORD CAN BE PROCESSED
BECAUSE THE PROCESSING SITE
IN THE B RECORD IS USED FOR
SEARCH CRITERIA.
QO4 NO REROUTES REQUESTED QR RECORD DID NOT CONTAIN A
ROUTE REQUEST. EXPECT ONE
OF 3 INDICATORS = Y.
QO5 INVALID SCOPE INDICATOR THE SCOPE INDICATOR SHOULD
BE 'A' OR SPACES.
QO6 INVALID REQUEST MUST BE Y OR N INDICATOR SHOULD BE 'Y' OR
'N'.